General Vendor and Artist Information 

FOR PARTNERSHIP OPPORTUNITIES

Rochelle Dennis

Email: contact@woccarts.com

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PR / PRESS INQUIRIES

*PLEASE DO NOT EMAIL FOR EVENT DETAILS*

Valerie Fuller

Email: contact@woccarts.com

 

IMPORTANT DATES & DEADLINES:

Festival: September 2 & 3, 2023

Accept applications: May 17, 2023

Application deadline July 16, 2023

Jury dates: June 23, 2023

Notification of acceptance: July 23, 2023

Accept invitation & purchase deadline: July 30, 2023

 

Load-in dates:

September 1, 2023 (7:00 PM – 11:00 PM)

September 2, 2023 (6:00 AM – 9:00 AM)*

*Hand trucks only. Tents must be in place. NO VEHICLES ALLOWED

 

Fees:

Application fee: $35 (Non-refundable)

Standard Booth Fee: $150 (10'×10')

Double Booth Fee: $300

Premier Booth: $400 (limited availability)

Electricity: $100 (limited availability)

Food Vendors: $150

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Rules & Regulations

1. The Festival provides only the ground space for exhibits. Each Exhibitor must provide and prepare your own displays. We require Exhibitors to use white top tents of EZ UP quality or higher with secure side curtains. All tents must be weighted at 45 lbs. minimum per leg. The setup will be on the pavement. Failure to comply with this requirement can result in exhibitor being denied the right to set up or asked to pack up and leave. NO REFUND will be given for failure to comply with festival rules.

2. Organizer will have a limited number of tents available for rental on a first come, first serve basis. Click for more information.

3. Exhibitors must have tablecloths or coverings that cover their tables or display(s) to within 2 inches of the ground along the full breadth of all sides. Items stored underneath you table MUST NOT be visible from all sides of your tent.

4. Prior to the Festival, Exhibitors will be notified of their site location and detailed setup information. No wide trucks, trailers or, oversized vehicles will be permitted to drive in on Saturday as tents will be in place. Please plan to set up on Friday – from 7:00 PM till 11:00 PM. If you must load-in on Saturday, only hand trucks will be allowed. Late arrivals after 9:00AM on Saturday morning may not be permitted and NO REFUND will be available for late arrivals who are unable to be fully set up in time for the festival official opening. The exhibitor will be allowed to set-up after the closing of the festival on Saturday to be able to exhibit on Sunday and Monday. The artist must handcart in additional merchandise after the designated load-in time.

5. After exhibitor check-in, they will have 45mins to unload their vehicle (NOT SET UP). As soon as unloading is complete and BEFORE SET UP the vendor’s vehicles must be moved to the designated parking area. Vehicles will not be permitted to remain in or around the load in area once unloading is completed.

6. After unloading Exhibitor vehicles must be moved to designated parking. Vehicles will not be permitted to remain in the exhibition space during the Festival, nor may they enter the Festival grounds until approved by the Festival Committee.

7. Exhibitors shall be responsible for obtaining any required licenses, permits or approvals under state laws applicable to his/her activity at the Festival and for paying any taxes, sales taxes, fees or other charges that may be applicable to any Exhibitor’s activity at the Festival.

8. The Festival is a rain-or-shine event. There will be no “rain date” and fees will not be refunded in the case of inclement weather. No refunds/rain checks will be given to no shows.

9. Cancellations must be received at least 60 days prior to the event, in written form, and submitted by mail or email. By mail: send to P.O. Box 1441, Jonesboro, GA 30237. By email: to contact@woccarts.com. No refunds will be given for cancellations after the due date or no-shows. Jury Exempt spaces are non-refundable.

10. WOCC reserves the right to cancel an Exhibitor’s contract. The Festival may require the Exhibitor to leave the Festival at any time if the Exhibitor is in violation of any rules and/or regulations stated herein.

11. Neither WOCC nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor, the Exhibitor’s agents or representatives, or your property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require. Insurance is not required, but strongly suggested.

12. All Artist merchandise must be original, handmade, and created by the Exhibitor.

13. Reproductions must be clearly identified as such. Original art must occupy at least 50% of the artist’s space. Browse bins may occupy only minimal space and must be aesthetically pleasing and not obstruct patron flow. All artwork on display must be for sale.

14. Artists may only show work in categories approved by the Jury.

15. Artists must be present with their work for the duration of the Festival. No commercial agents, dealers, or salespeople may operate an artist’s booth.

16. Exhibitors must remain open for business for all posted festival hours. Exhibitors are prohibited from closing early unless pre-authorized by the Organizer. Exhibitor agrees they will not close early or leave their space unattended. 

17. All exhibit areas must remain neat in appearance throughout the festival. No boxes, trash, extra supplies, containers are permitted to be visible after set-up time and the official opening of festival. Maximum number of people per booth during festival hours in 3 people.

18. SALES TAX: Artists are responsible for collecting and reporting Sales Taxes. Sales Tax reporting documents are provided to participating artists at check-in at the event.  The current Sales Tax rate for this event is 8.75% (Georgia 4%, Clayton County 4% City .75%).

19. WAITLIST: A waitlist will be maintained.  Selected waitlisted artists may be contacted when the Wait List is released one day prior to the event date.

20. NO SHOW POLICY: Artists who have not checked in by Saturday at 9:00 AM (walk-in) will be considered a “no-show.” No Show artists are not eligible for refunds.  Assigned space(s) will be forfeited to a wait-list artist.

21. CANCELLATION: I understand cancellations 30 days prior to the event will receive a refund minus a $10.00 processing fee; there will be no refunds if cancelled within 30 days of the event. 

 

Click here to access the ZAPPlication for this event.

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